WL Council Highlights - Nov 1st meeting

Present: Mayor Cook and Councillors’ Barr, Bourdon, Rathor and Walters

Absent: Councillor Sue Zacharias

Staff Present:

Brian Carruthers – CAO
Cindy Bouchard – Manager of Legislative Services
Ken MacInnis – Communications Coordinator
Joe Engelberts - Manager of Water/Waste
Chris Hutton - Planning Technician
Nigel Whitehead - Carbon Neutral Planning Assistant

Meeting called to order at 6:04pm
Minutes of October 18th, 2011 WL City Council meeting adopted, as amended

Delegation:

1) Lydia Durfeld of Durfeld Constructors appeared before Council to discuss BC Passive House. See more information on the presentation here and here

Business:

1) Council, received for information, the Interim Financial Statements Report, including the Revenue and Expenditure Statements and Schedules for the nine-month period ending September 30th, 2011
2) Council adopted a number of Central Cariboo Joint Committee recommendations, as follows:

a) The 2012 Bout Contract from the Lake City Derby Girls was received and approval was given for reallocation of their 2011 Grant-in-Aid funds
b) Approval was given for the revised Fee for Service Policy
c) Approval was given for the 2012 Grant in Aides as follows:

Canadian Mental Health Association $1,500
Cariboo Chilcotin Partners for Literacy Society $1,408
Williams Lake Farmer’s Market $500
Williams Lake Curling Club $10,000
Williams Lake Food Policy Council $3,550
Gavin Lake Forest Education Society $3,000

d) The updated Central Cariboo Recreation and Leisure Services 2012 Business, Financial and Capital Plans were received and endorsed.
e) The Central Cariboo/City of Williams Lake Joint Committee appoint a Task Force comprised of a City Councillor, CRD Director, Senior Staff from the City & CRD and members of the Recreation Advisory Committee for the purpose of developing and implementing a long term plan for the Sam Ketchum Pool and Councillor Rathor was appointed to the Task Force
f) the Central Cariboo/City of Williams Lake Joint Committee confirm that it is the mandate of the Cariboo Memorial Recreation Complex to provide a range of affordable and accessible fitness programs; and further, a comprehensive business plan be developed for the Cariboo Memorial Recreation Complex and a joint media release be issued following approval of the recommendations by City Council and Cariboo Regional District Board.
g) The following 2012 Fee for Service applications were approved:

Scout Island Field Naturalists (trails): $12,500 (Central Cariboo Recreation Function)
WL Central Business Improvement Area (Winter Lights): $3,500 (Central Cariboo Arts & Culture Function)
WL Central Business Improvement Area (Street Party): $5,000 (Central Cariboo Arts & Culture Function)
WL Indoor Rodeo: $2,000 (Central Cariboo Arts & Culture Function)

And further, the Central Cariboo Recreation Function/Central Cariboo Arts & Culture Function 2012 Budgets and Business Plans be amended accordingly and the Cariboo Regional District and City of Williams Lake Memorandum of Understanding be amended to reflect the City being responsible for administering the approved Fee for Service contracts and the Museum Fee for Service contracts.

3) Council received an application for DVP #9-2011 (David Cassidy, 1125 Latin Ave) to change the interior lot line setback from 1.5m to 0.85m. This application was referred to the Advisory Planning Commission for consideration. The matter will be formally considered by Council at its’ November 29th meeting

4) Two Committee of the Whole Recommendations were approved, as follows:

a) The presentation regarding the City of Williams Lake/Williams Lake Indian Band Community Forest project was received for information - see here
b) Council authorized the purchase and installation of an electronic controller at the North Lakeside Lift Station at a cost not to exceed $25,000, with funds to be reallocated from the Duncan Road cul-de-sac budgeted capital project.

5) Council approved the following, with regard to the Annual Remembrance Day Proclamation

a) Council approved the Poppy Campaign sale days on October 28, 2011 to November 11, 2011
b) Council authorized use of the Gibraltar Room for the Remembrance Day ceremonies on November 11, 2011.
c) Council approved the parade route on November 11, 2011 as indicated and Staff will coordinate the placement of barricades as requested. Council also approved the use of the City Hall lobby for accumulation of Wreath and Crosses before and after the service parade;
d) Council proclaimed the week of November 6-12, 2011 as "Veterans' Week" in the City of Williams Lake, pursuant to City Policy

6) Council received for information In-Camera Report #8-2011 (Appt to Junior Council for 2011/2012)
7) Late Item – Council received DVP #6-2011 (BCR Properties/West Fraser Mills Ltd) to vary Section 4 of Subdivision and Development Servicing Bylaw No. 1730, 2000. This application was referred to the Advisory Planning Commission for consideration. Council will formally consider DVP #6-2011 at its’ November 29th meeting
8) Late Item - Council approved formation of a temporary Dog Park Stakeholder group consisting of a small group of community dog park proponents who would advise City staff on a location and design of a possible dog park
9) Late Item – Council approved the 2011 Annual Memory Tree Celebration on December 4, 2011 from 2:30 to 4:30 pm at Williams Lake City Hall
10) Late Item – Council received for information In-Camera Report #9 – 2011 (Appt to Business Expansion/Attraction Task Force). Council then announced that it had appointed Bryan Neufeld & Bryan McNaughton to the Task Force
11) The Council Information Package, containing the following, was received for information:

a) Correspondence from Bob Gammer, BC Hydro re: Meter Exchanges – see here
b) CRD Board Highlights – October 28th meeting – see here

Meeting adjourned at 7:09pm
Final WL City Council Meeting (2008-2011 Term): November 29th at 6:00pm