Present: Mayor W. Cobb; Councillors I. Bonnell, S. Nelson, J. Ryll, C. Smith, L. Walters and S. Zacharias
Meeting called to order at 6pm
Meeting agenda approved/Mins of the March 6th WL Council Meeting adopted
Delegation:
Mr. Tim Rolph from the Williams Lake Stampede Association appeared before Council to provide an update of the Association's activities
A Question/Answer period ensued
Mayor Cobb, on behalf of Council, thanked the delegation for their time/information
Business:
1) Council received for information the accounts payable computer cheque listings dated March 8 and 15, 2018
2) Council endorsed the following Committee of the Whole recommendations, as it pertains to the 2018 Budget/2018-2022 5 Year Financial Plan of the City of Williams Lake:
a) Balance the 2018 Budget by:
• Implementing an approximate 1.9% tax rate increase for 2018;
• Utilizing internal reserves;
• Utilizing prior year surplus;
• Utilizing community forest revenues
b) 2018 Capital Projects List be received/endorsed
c) Council approve the transfer of the amount not exceeding one million dollars ($1,000,000) from the Water Fund for the purposes of the General Fund and the money so transferred shall be used solely for the purposes of 2018 annual paving rehabilitation, being the work of the capital nature and the City repay to the Water Fund the amount of one million dollars ($1,000,000) in 5 (five) equal annual instalments of two hundred thousand dollars ($200,000) over the period of 2019 to 2023, and no later than the time when the money is needed for the purposes of the Water Fund and the City also pay to the Water Fund annual interest in the amount equivalent to the interest that would have been earned on the amount used had it remained in the Water Fund
d) Council give 1st, 2nd and 3rd Readings to 2018-2022 Financial Plan Bylaw No. 2275
At 6:18pm, Councillor S. Nelson declared a conflict of interest and left Council Chambers
3) Council gave 1st Reading to Zoning Amendment Bylaw No. 2272 (Managing Legal Cannabis in certain zones in the City of Williams Lake), as amended, and Staff were directed to refer the proposed bylaw to the Cariboo Regional District, the Interior Health Authority, the Ministry of Transportation and Infrastructure, the RCMP, and the Williams Lake Indian Band for initial consultation, and to hold a public information session in April 2018. Council divided - Approved by the following Vote:
Affirmative - Mayor Cobb; Councillors Bonnell, Ryll, Walters and Zacharias
Negative - Councillor C. Smith
At 6:34pm - Councillor S. Nelson returned to the meeting
4) Council approved the use of City staff and equipment for the hauling of material into the Indoor Rodeo event, and the use of a loader to remove the material at the end of the event
5) Council awarded the contract for the re-bricking of the retort at the crematorium to Bryant Crematory out of Tulsa, OK, for the price of $40,900 USD, plus taxes and duty, for an estimated $61,584.00 CAD
6) Council awarded the Water Management Strategy contract to Urban Systems Ltd. for the total contract amount of $120,000 plus GST, subject to increase in services by the Urban Systems water engineer
7) Council agreed to consider the Second Renewal Term Agreement for the Seniors’ Activity Centre Lease at its' April 10, 2018 Regular Council Meeting and the usual Notice of Disposition be published in accordance with Section 26 (3) of the Community Charter
At 6:38pm - Councillor C. Smith declared a conflict of interest and left the meeting
8) Council approved-in-principle the special occasion liquor license request for the sale of alcohol at the professional boxing event scheduled for Saturday, June 2, 2018 in Rink I of the Cariboo Memorial Recreation Complex, subject to the provision of a professional security service at the event, and a security plan approved by both the RCMP and CMRC Staff prior to final approval of the liquor license.
At 6:40pm - Councillor C. Smith returned to the meeting
9) Street Naming Bylaw No. 2273, 2018 was reconsidered and adopted
10) Upon recommendation from the Committee of the Whole meeting held March 13th -- Councillor Scott Nelson was appointed as Council’s liaison, and Councillor Craig Smith was appointed as alternate Council liaison, to the Williams Lake Youth Soccer Association and Cariboo Chilcotin Gymnastics Association’s Indoor Turf / Gymnastics Facility Committee
11) Council agreed to support the Cariboo Friendship Society's application to the Northern Development Initiative Trust (NDIT) for a grant of up to $30,000, from the Community Halls and Recreation Facilities Fund, toward upgrading of the Longhouse
12) Council proclaimed the week of March 26 to 31, 2018 as "Coy Cup Week", in the City of Williams Lake
13) The Corporate Officer brought forward the following Closed Council Resolutions from previously held Closed Council Meetings, for public information:
a) That the report of Mayor Cobb dated November 3, 2017 together with the correspondence from the Downtown Williams Lake Business Improvement Association (DWL) dated January 16, 22 and February 21, 2018 respectively regarding 2018 BIA renewal be received and the process for a 5 year renewal of the Downtown Williams Lake BIA Bylaw occur via a favourable petition comprising of at least 50% of the property owners that would be subject to the levy and that in total represent at least 50% of the assessed value of land and improvements.
b) That pursuant to the report of the Chief Administrative Officer dated March 2, 2018, Council:
i) Authorize the purchase of a tender (water tanker truck) at a cost of $350,000 to be ordered in 2018 with anticipated delivery in 2019 (to be split 50/50 between 2018 and 2019 budgets);
ii) Authorize staff to begin the process of capital planning for a ladder truck and bring back recommendations to facilitate this substantial capital item currently estimated to be $1,200,000; and
iii) Direct Staff to begin implementing those changes within the (Williams Lake) Fire Department as identified within the Fire Underwriters Survey report, which will contribute to greater fire prevention, fire education and fire inspection capacities where those changes can be accomplished within current staffing levels and budgets.
c) That the report of the Chief Administrative Officer dated February 16, 2016 be received and Council support the negotiated agreement on solid waste with the Cariboo Regional District and authorize the Mayor and Corporate Officer to sign a one year agreement with the Cariboo Regional District on these terms for the period of January 1, 2018 to December 31, 2018 with the understanding that there will be more opportunities during the contractual term to make progress towards eventual goals and recommendations identified in the Stuart Lilley report as the Cariboo Regional District works towards their next Solid Waste Plan
d) That the information from BC Hydro regarding an electric vehicle charging station in Williams Lake be received and Council approve entering into a Memorandum of Understanding involving BC Hydro’s installation and operation of a DC fast charging station for electric vehicles at a suitable location in Williams Lake
14) Late Item - Council agreed to provide a letter of support for the Downtown Williams Lake BIA in their NDIT application for a up to $2,500 Fabulous Festivals and Events Grant to assist with conducting the July 2018 Four Direction Festival (former Downtown WL Stampede Party event)
15) Late Item #2 - Council declared the week of May 20-26 as "Public Works Week" in the City of Williams Lake
15) Council received the 'Council Information Package' as follows:
* March 2, 2018 - CRD Board Highlights;
* March 9, 2018 - Ministry of Attorney General re Information Package 'Hosting a Gambling Facility: A Local Government Information Package on the Public Health Risks of Gambling'
Members of Council and the Administrator provided verbal reports on their recent activities
Media Question Period -- Public Works Week (May 20-26), Open House at the City's Public Works Yard
Council adjourned at 7:05pm
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