Present: Mayor Rathor; Councillors Boehm, Flaspohler, Lyons, Nelson and Moses (via Zoom)
Meeting called to order at 6:00pm
Mayor Rathor recognized that the meeting was taking place on the traditional unceded territory of Williams Lake First Nation within Secwepemculecw.
A) Public Hearing --
The Corporate Officer presented the purpose and intent of Bylaw No. 2411 for property at 3018 Edwards Drive
The Mayor called 3 times for public input and members of the public addressed Council
Matter referred to Council for consideration of 3rd Reading and Adoption
Public Hearing adjourned at 6:10pm
B) Council Meeting -- Start at 6:11pm
Meeting Agenda adopted with 1 Late Item (Drug Decrimilization, at request of Councillor Nelson)
Minutes of the previous Williams Lake City Council meeting held on April 9th, 2024 were received/adopted
Matters from Public Hearing:
Following a Public Hearing held earlier -- Council defeated 3rd Reading and Adoption to Zoning Bylaw No. 2411, 2024 for property at 3018 Edwards Drive
Resolved: That Council request Staff to review the container initiative policy/Zoning Bylaw directly tied to shipping containers used in the City of Williams Lake (R-1 Zone)
Delegations:
1) Presentation and Quarterly Update from Interior Health Authority (presentation here)
Following the presentation -- A Question/Answer period ensued
Mayor Rathor thanked the delegation for their time/information
2) Darlene Doucette, Williams Lake Royal Purple & BC Royal Purple re Proclamation - "Canadian Royal Purple Week"
Following the presentation -- A Question/Answer period ensued
Mayor Rathor thanked the delegation for their time/information
3) Kristin Giannotti & Kane Fraser, MNP Chartered Professional Accountants re 2023 Financial Statements and Auditor's Report
Following the presentation -- A Question/Answer period ensued
Mayor Rathor thanked the delegation for their time/information
Business Arising from Delegations:
1) Council received for information the quarterly presentation from Interior Health staff
2) The week of May 12 to 18, 2024 was proclaimed as "Canadian Royal Purple Week" in the City of Williams Lake, pursuant to City Policy and that the public be encouraged to participate in the British Columbia Recreation and Parks Association (BCRPA) Brain Walk taking place on May 25, 2024 in support of the BC Brain Injury Association
3) Council received the 2023 City of Williams Lake annual financial statements and approve them as presented/updated, receive and accept the auditor’s report, and authorize the Mayor and the Chief Financial Officer to sign the management letter and the financial statements on behalf of the City and that Council authorize the Chief Financial Officer to make the submission of the audited financial statements and any other relevant financial information to the Inspector of Municipalities, as required
Business:
1) Council received for information the accounts payable computer cheque and EFT listings dated April 18, 25 and 26, 2024
2) Council received an application from Cheridan Enterprises Ltd. requesting to amend City of Williams Lake Zoning Bylaw No. 1825, 2002 for property at 1749 South Lakeside Drive and accordingly gave 1st, 2nd, 3rd Readings and Adoption to “City of Williams Lake Zoning Amendment Bylaw No. 2398, 2024”
3) Council received for information reports of the Public Hearings for Zoning Amendment Bylaw No. 2405 held March 26, 2024 and Zoning Amendment Bylaw No. 2407 held April 9, 2024
4) Council approved the 2024/2025 Annual Operating Agreement with BC Transit, and the Mayor and Corporate Officer be authorized to sign the agreement on behalf of the City
5) Council directed Staff to proceed with the Request for Offers process for the single property lot on McKinnon Road
6) Council agreed to support the Williams Lake First Nation’s grant application under the Community Emergency Preparedness Fund for 2024 for a ‘Williams Lake and Area Evacuation Route and Notification Planning Project’, and endorse Williams Lake First Nation applying for and administering the grant funding for the project
7) Council received for information the report of the Director of Protective Services/Fire Chief regarding an update on the community well-being and safety program
8) Council approved compensation, registration and travel expenses for interested Council members to attend the annual North Central Local Government Association AGM & Convention being held in Smithers from May 13 to 16, 2024
9) Council proclaimed the week of May 12 to 18, 2024 as "Local Government Awareness Week" and May 15, 2024 as “Asset Management Awareness Day” in the City of Williams Lake
10) Council approved the 2023-2025 Victim Services Funding Agreement between the Cariboo Regional District and the City of Williams Lake, and the Mayor and Corporate Officer be authorized to sign the agreement on behalf of the City
11) Council proclaimed the week of May 19 to 25, 2024 be proclaimed as "National Public Works Week" in the City of Williams Lake
12) Council awarded the contract for the supply of unleaded gasoline and diesel fuel to Star West Petroleum Ltd. for proponent proposed price linked to the daily rack price, which as of April 15, 2024 was $1.6549 per litre of Unleaded Gasoline and $1.7529 per litre of Diesel, including all applicable taxes
13) Council awarded the Waterworks 2024 contract to Morben Construction Ltd. for a total construction tender amount of $180,666.00, excluding GST, for a total saddle project value of $254,856.00 with asphalt patching, contingency and engineering (excluding GST)
14) Council awarded the Pavement Rehabilitation 2024 contract to Peters Bros Construction Ltd. for a total construction tender amount of $1,249,015.95, excluding GST, and approve waiving of Purchasing Policy No. 138 to direct award consulting services in the amount of $75,000 without competitive bidding, for a total paving project value of $1,282,349.00 with contingency and engineering and that Council direct staff to exercise contract clauses to reduce quantities as necessary after award to meet the project budget.
15) Council proclaimed the week of May 26 to June 1, 2024 as “AccessAbility Week” in the City of Williams Lake and endorse an application by the City of Williams Lake on behalf of the Accessibility Advisory Committee (AAC) to SPARC BC’s AccessAbility Grant program for $500 toward a public family movie event in the Gibraltar Room to be hosted by the AAC and held during AccessAbility Week to increase awareness of accessibility in the community and that Council delegate authority to the AAC to manage the event and the grant funds and allocate up to $200 in additional funding toward the costs of hosting this event
16) Council adopted the following Bylaws:
* 2024-2028 Financial Plan Bylaw No. 2412, 2024
* 2024 Municipal Tax Rate Bylaw No. 2413, 2024
* Business License Amendment Bylaw No. 2416, 2024 - Short-Term Rentals
CONTRARY TO ADOPTION OF BYLAWS 2412/2413 -- Councillors Nelson and Boehm
17) Council proclaimed the following:
* June 15, 2023 as "World Elder Abuse Awareness Day" in the City of Williams Lake and the lights of City Hall be changed to purple on this day
* the lights of City Hall be changed to pink on September 13, 2024 for World Sepsis Day
* the week of May 12 to 18, 2024 be proclaimed as "Victims and Survivors of Crime Week" in the City of Williams Lake and that Mayor and Council be encouraged to attend the the "VICTIMS AND SURVIVORS OF CRIME: The Power of Collaboration" Symposium being held on May 15 and 16, 2024 at Thompson Rivers University - Williams Lake Campus
18) Late Item -- At the request of Councillor Nelson, Council requested the support of the Province of BC and Government of Canada to end BC's Drug Decrimilization policies and support for treatment centres in rural BC, specifically in locations like Williams Lake/Cariboo-Chilcotin Region
19) Council received the Council Information Package as of April 30th , 2024
Members of Council reported on their recent activities
Council adjourned at 8:45pm
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