Present from Cariboo RD: Directors S. Forseth, M. Neufeld (Committee Co-Chair) and M. LeBourdais (Areas D,E,F)
Present from City of Williams Lake: Mayor SPS Rathor (Committee Co-Chair) and Councillors M. Moses (via Zoom) and J. Flaspohler (via Zoom)
Meeting Chair: Mayor SPS Rathor
Meeting Location: Rick Hansen Boardroom, Williams Lake City Hall
Meeting called to order at 5:30pm
The Chair recognized that the meeting was taking place on traditional, unceded Williams Lake First Nation territory within Secwepemculecw
Meeting Agenda adopted, as amended (meeting with SD27 Zones 4,5,6 Trustees, after October 2026 local elections to discuss status of Glendale and Marie Sharpe Elementary School projects: Dir. Forseth) - click
here
Minutes of the previous Joint Committee meetings was adopted
Delegation:
1) Williams Lake Stampede Association Representatives Court Smith, Lorina Sundt, Liz Crosina and Kayla Jasper appeared before the Committee to provide an update on the Williams Lake Stampede 100th Year Event Planning Update
Following their presentation -- a Question/Answer period ensued
The Chair thanked the delegation for their time/information
Business:
1) The Committee received the following items for information:
* Central Cariboo Arts & Culture Society's 'Spring 2026 Grant Awards' Report
* 2026 Pool Operating Schedule Update
* 2026 CMRC Operational Update
* 2026 Williams Lake Mustangs & Williams Lake Stampeders Update
* CMRC Naming Rights Policy Brochure
* Verbal Update re CMRC Heat Recovery Project
* 2026 BC Consumer Protection Act Changes and CMRC Operations
2) The Committee discussed the following items:
* Central Cariboo Arts & Culture Society's '2026-2028 Arts & Culture Fee for Service Agreement Contribution Recipients' Memo
* Central Cariboo Recreation and Leisure Services (CCRLS) 2026 Business, Financial and Capital Plans (for feedback to inform 2027 CCRLS budget development)
* Letter from Billie Sheridan re CMRC Naming Rights Policy (referred by Council)
* Available Grants for Gibraltar Room Fee for October Rick Hansen Foundation Fundraising Gala
* Date Options for December Special CCJC/Central Cariboo Joint Committee Meeting re Central Cariboo Grant Applications
3) Central Cariboo Arts & Culture Fee for Service Agreement Renewals - 2026-2028
A report from the Regional District Manager of Community Services was presented to the Committee
Discussion ensued thereon...
Resolved: THAT the Committee recommend to the Regional Board:
"That pursuant to the agenda item summary of Darron Campbell, Manager of Community Services, Cariboo Regional District dated September 14, 2026, the recommendations of the Arts and Culture Fee for Service Committee be endorsed and that three-year contribution agreements, totalling $89,500, be entered into with the following groups at the noted annual amounts:
Museum of the Cariboo Chilcotin Society - $38,000;
Station House Studio and Gallery Society - $23,500;
Community Arts Council of Williams Lake - $7,000;
Horsefly Historical Society and Museum - $4,500;
Likely and District Chamber of Commerce Cedar City Museum - $4,500;
150 Mile Greenbelt, Trails and Heritage Society Red School House Museum - $3,500;
Williams Lake Studio Theatre Society - $3,500;
Scout Island Nature Centre Art in Nature Program - $3,000;
Women's Contact Society for the Annual Children's Festival - $2,000;
and further, that the appropriate signatories be authorized to execute the contribution agreements as approved.
4) Central Cariboo Arts and Culture Society - Contracting Services Agreements Renewal
A report from the Regional District Manager of Community Services was presented to the Committee
Discussion ensued thereon...
Resolved: THAT the Committee recommend to the Regional Board/City Council:
That pursuant to the agenda item summary of Darron Campbell, Manager of Community Services, Cariboo Regional District dated September 15, 2026, the Contract Services Agreement and the Arts Centre Management and Operations Agreement with the Central Cariboo Arts and Culture Society be renewed for five-year terms with annual payments of $81,000 and $35,000, respectively, plus applicable taxes; and further, that the appropriate signatories be authorized to execute the agreements
5) Fees and Charges Bylaw 2024-2027 Recommended Updates
A report from the City of Williams Lake Director of Community Services was presented to the Committee
Discussion ensued thereon
Resolved: THAT the Committee recommend to the Regional Board:
That pursuant to the report of Stacey Miranda, Director of Community Services, City of Williams Lake dated August 25, 2026, the Central Cariboo Joint Committee receive and endorse the proposed updates to Fees and Charges Bylaw 5452 for the Cariboo Memorial Recreation Complex for implementation January 1, 2027 to December 31, 2029; and further, that the required amendments to the Fees and Charges Bylaw be brought forward to the Cariboo Regional District Board for consideration of approval.
6) Indoor Sport Facility Working Group Minutes & Feasibility Study RFP Award Recommendation
A report from the City of Williams Lake Director of Community Services was presented to the Committee
Discussion ensued thereon
Resolved: THAT the Committee recommend to City Council:
That pursuant to the report of Stacey Miranda, Director of Community Services, City of Williams Lake dated September 8, 2026, the Central Cariboo Joint Committee receive the Minutes of the Indoor Sport Facility Working Group meetings held August 25, 2026 and September 8, 2026, together with the results of the Request for Proposals process for an Indoor Sport Feasibility Study, for information; and further, that the Joint Committee endorse award of the Indoor Sport Facility Feasibility Study RFP to HCMA Architecture and Design for the bid price of $64,500, plus applicable taxes, and authorize staff to engage the company following final approval by Council
7) Late Item #1 - Joint Meeting between Joint Committee members/SD27 Zones 4,5,6 Trustees
Director Forseth reported on this item
Discussion ensued thereon...
Resolved: That Staff arrange a meeting following the October 17, 2026 elections between members of Central Cariboo Joint Committee and School District #27 (Cariboo-Chilcotin) Trustees for Zones 4,5,6 to discuss the current status of Glendale, Marie Sharpe school sites in the 1st half of 2027
8) Late Item #2 - The Committee discussed the Committee Meeting Agenda Format and following discussion, the Committee directed that similar items be grouped together on future Committee Meeting Agendas, at Staff's discretion
9) Action Page
The Committee reviewed its Action Page and directed that Items 8,9 be removed from the Action Page
And then the Committee adjourned at 7:30pm
