In two matters going before Committee of the Whole on Tuesday, relating to concerns brought forward by the City of Williams Lake Municipal Auditor (currently PMT Accountants) - City of WL CAO Brian Carruthers will ask Council to advise his staff with regards to Council Committees & Public Correspondence (Letters/Emails)as part of a correspondence procedure/policy:
a) How is Council correspondence classified/defined? (regular mail, electronic mail, addressed to Mayor, addressed to Council, information only, action required, etc.)
b) How does Council wish to consider Council correspondence? (Council Agenda, Committee of the Whole, Council Internal Committees - Planning/Ops, Community Services, General Governance)
c) Does Council want electronic or hard copies of all correspondence in advance of the correspondence being placed on an appropriate agenda?
d) How are the authors of correspondence notified of receipt and action (when required)?
Read the full report here
In an related subject -- the City's Director of Finance will report on the Internal Policy relating to Accounts Payable as it relates to Electronic Cheque signing. Read Ms. Higgins full report here
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