Present: Chair M. Wagner/Vice Chair J. Massier; Directors Sjostrom, Bachmeier, Forseth, Neufeld, LeBourdais, Richmond, Glassford, Pare, Anderson, De Vries, Coleman, Paull, Rathor and Pinkney
Meeting called to order at 9:46am
The Chair recognized that the meeting was taking place on the traditional, unceded territory of the Williams Lake First Nation within Secwepemculecw and the Chair welcomed Area "H" and "J" Alternate Directors' to today's meeting
Meeting Agenda adopted
Minutes of the Board meeting held February 24th, 2023 as well as Special Board Meetings' held March 8th and 10th, 2023 were all received/adopted
The Board received its' Memorandum of Business in relation to Delegations
Business:
1) Development Services:
a) At the request of Director De Vries (Area "L") for property at 7345 Kingfisher Road -- the Board agreed to the following:
That Interlakes Area Official Community Plan Amendment Bylaw No. 5423, 2023 be read a first and second time, this 24th day of March 2023.
That South Cariboo Area Zoning Amendment Bylaw No. 5424, 2023 be read a first and second time, this 24th day of March 2023. Further, that adoption be subject to the following:
- Adoption of the South Cariboo Area Official Community Plan Amendment Bylaw No. 5423, 2023.
- The applicant offering to enter into and entering into a Section 219 covenant to ensure compliance with the CRD Shoreland Management Policy with respect to sewerage disposal and riparian protection.
- Discharge of the existing Shoreland Management Covenants #LA175330, #LA175331 and #LB458411.
And that the cost of registration of the new Shoreland Management Policy covenant and discharge of the existing Shoreland Management Policy covenants be borne by the applicant.
b) At the request of Director Pare (Area "J") and following a Statutory Public Hearing for property at 6670 Tatlayoko Road -- the Board agreed to the following:
That Chilcotin Area Rural Land Use Amendment Bylaw No. 5413, 2022 be read a third time, this 24th day of March 2023
c) At the request of Director LeBourdais (Area "F") -- the Board agreed to the following in respect of property at 3082 150 Mile Frontage Road:
i) That the Provincial Agricultural Land Commission application for non-farm use, pertaining to Lot 1, District Lot 11, Cariboo District, Plan 29070 Except Plan PGP35608 be received and authorized for submission to the Provincial Agricultural Land Commission with a recommendation for approval.
ii) That the Board waive Section 4 (f) of the Agricultural Policy #2016-9-9 to permit minimum lot sizes of 1.64 ha (4.05 ac.) and 1.7 ha (4.2 ac.) adjacent to properties with active agricultural operations for application 3015-20/F20230003.
iii) That the Provincial Agricultural Land Commission application for subdivision, pertaining to Lot 1, District Lot 11, Cariboo District, Plan 29070 Except Plan PGP35608 be received and authorized for submission to the Provincial Agricultural Land Commission with a recommendation for approval
2) Emergency Program Services:
a) The Board directed that that the Cariboo Regional District submit an application for the 2023 UBCM Community Emergency Preparedness Fund – Emergency Operations Centres (EOC) and Training grant in the amount of $16,280.05 to support the EOC's ability to mobilize and to provide EOC staff with further EOC training.
3) Finance:
a) The Board received/ratified the Monthly Cheque Register for the month of of February 2023, in the amount of $1,440,778.00
b) The Board agreed to provide a Year Round Grant for Assistance to the Tatlayoko Field Station Society for $1,000 for development of a birding program for schools in the Chilcotin and to be allocated from the Area "J" Grant for Assistance Fund
c) The Board received a report of the CFO concerning the allocation of monies received through the Growing Communities Fund and approved allocations, as follows:
i) South Cariboo Regional Airport project ($1,450,000) - CARRIED UNANIMOUSLY
ii) Water projects for Lac La Hache and Alexis Creek ($1,449,500)
CONTRARY TO THE MOTION: Directors Bachmeier, Massier, Forseth, Rathor and Pinkney (Areas B,C,D, Williams Lake and 100 Mile House
and refer the remaining proposed projects (IT/Administration) to a future Committee of the Whole meeting (Balance remaining - $1,047,500)
CONTRARY TO THE MOTION: Director Coleman (Wells)
Meeting recessed at 10:53am
Meeting resumed at 11:00am
d) The Board endorsed a recommendation from the March 23rd, 2023 Committee of the Whole meeting, as follows:
That the memorandum from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated March 15, 2023, regarding the Board’s remuneration bylaw, be received. Further, that staff prepare a report for the April 14, 2023 Board meeting that addresses the financial implications of:
- an increase to the EA Director annual base remuneration to $28,900
- basing mileage and meal allowances to Federal limits; and
- removal of the limit on the travel time provision under Schedule C of the Director’s Remuneration and Expense Bylaw
4) Administration:
a) The Board agreed to the following Resolutions in respect of the Quesnel Pool Referendum:
* That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated March 15, 2023, regarding the upcoming North Cariboo Recreation Referendum, be received. Further, that Alice Johnston be appointed Chief Election Officer, and Lore Schick, Deputy Corporate Officer/Executive Assistant, be appointed Deputy Chief Election Officer for the referendum.
* That the question to be put to the electorate for the North Cariboo Recreation and Parks Aquatic Centre Upgrade Referendum be as follows:
Are you in favour of the Cariboo Regional District adopting Bylaws 5421 & 5422, which will authorize the borrowing of up to $35 million over 25 years and increase the North Cariboo Recreation and Parks Service’s annual taxation limit to a maximum of the greater of $9 million or $2.8648/$1,000 of assessed value of land and improvements, to provide for the upgrade and renovation of the pool and amenities at the Quesnel Arts and Recreation Centre?
(Based on 2023 assessed values, the current residential tax rate for recreation services is $115/$100,000. The estimated cost to upgrade and operate the pool translates to an increase of approximately $75/$100,000. The new taxation limit for all recreation services of $9,000,000 translates to a residential tax rate of $230/$100,000 of the net taxable assessed value of land and improvements.)
CONTRARY TO THE MOTION: Directors Sjostrom and Glassford (Areas A,I)
* That by an affirmative vote of at least 2/3rds of the votes cast, the Cariboo Regional District Board hereby provides that the participating area approval is to be obtained for the entire service area in the referendum on North Cariboo Recreation and Parks Service Amendment Bylaw No. 5421, 2023 and North Cariboo Recreation and Parks Loan Authorization Bylaw No. 5422, 2023.
CONTRARY TO THE MOTION: Directors Sjostrom and Glassford (Areas A,I)
b) The Board received a report of the Deputy Corporate Officer concerning UBCM resolution LR1 Participation in Hiring RCMP Detachment Commanders referred to NCLGA and directed that no further action be taken
c) The Board received the Consent Calendar as at March 24th, 2023
Delegation - 11:30am:
Jim Martin and Micheal Higgins from RDFFG (Regional District Fraser Fort George) appeared before the Board to discuss RDFFG's Emergency Response Service and recent changes to this RDFFG Service
A Question/Answer period ensued following the presentation....
The Chair on behalf of the Board thanked Mssrs. Martin/Higgins for their time/information
Meeting recessed at 12:17pm
Meeting resumed at 1:00pm
Business, cont:
Administration, cont:
d) The Board received the Provincial Responses to 2022 UBCM Resolutions relating to the Cariboo Regional District
e) The Board received a letter from the Ombudsperson dated March 2, 2023 regarding Fairness by Design: An Administrative Fairness Self-Assessment Guide
5) Commission or Commission Minutes/Recommendations:
a) The Board received Minutes of recently held CRD Committee or Commissions Meetings, as follows:
i) South Cariboo Joint Committee and Rural Caucus - February 13th, 2023
ii) North Cariboo Joint Committee and Rural Caucus - February 14th, 2023
iii) Finance/Budget Committee - February 23rd, 2023
iv) Policy Committee - March 7th, 2023
v) North Cariboo Joint Committee and Rural Caucus - March 14th, 2023
b) The Board endorsed recommendations from recently held CRD Committee or Commissions Meetings, as follows:
i) North Cariboo Rural Caucus - February 14th
* 2023 North Cariboo Local Committee Appointments
ii) Policy Committee - March 7th
* Amendments to Director Initiative Policy:
"That the Director Initiative Funds Policy be amended as discussed:
- Ineligible Projects: (bullet 1) remove all.
- Process: (bullet 4) Staff will prepare the appropriate agenda item.
- Process: (bullet 6) Change voting from approval of 2/3rd of Electoral Area Directors, to approval of Simple Majority"
iii) North Cariboo Joint Committee - February 14th:
* That the North Cariboo Joint Advisory Committee approve the attached Engagement Plan for the Arts and Recreation Centre Pool Upgrade project (REFERENDUM) be approved and that staff proceed with implementation of the Plan.
CONTRARY TO THE MOTION: Director Sjostrom (Area "A")
* That the 2023 - 2027 North Cariboo Recreation and Parks Financial Plan be amended to remove $137,500 from the capital plan for the purchase of a dry floor for the West Fraser Centre.
iv) North Cariboo Joint Committee - March 14th:
* That the 2023 North Cariboo Recreation and Parks capital plan be amended to remove Air Conditioning at the Soccer Complex ($10,000) and Zamboni Doors at Arena 2 ($10,000) in order to offset unanticipated emergency expenditures at the West Fraser Centre (Brine Pump) and the Soccer Complex (Sprinkler System)
v) North Cariboo Rural Caucus - March 14th:
* That the budget from the North Cariboo Agricultural Marketing Association - Farming Agriculture Rural Marketing Eco-Diversification (FARMED) regarding the Opportunities 2022 & Beyond project, be received. Further that $3,000 per year for two years be provided to the group from the North Cariboo Economic Development budget, subject to receipt of an annual report from the group including a summary of its key activities as well as revenue and expenses.
vi) Joint Use Agreement (Central/South Cariboo Joint Committees'):
* That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated March 14, 2023, regarding renewal of the Joint Use Agreement between School District 27, Thompson Rivers University, City of Williams Lake, District of 100 Mile House and Cariboo Regional District, be received. Further, that the terms of the agreement be renewed for an additional four years from January 2023 to December 2026 and the appropriate signatories be authorized to enter into the agreement as presented.
CONTRARY TO THE MOTION: Directors Forseth and Richmond (Areas D,G)
6) Corporate Bylaws:
a) The Board gave 1st, 2nd and 3rd Readings to North Cariboo Recreation and Parks Service Amendment Bylaw No. 5421, 2023 and North Cariboo Recreation and Parks Loan Authorization Bylaw No. 5422, 2023
CONTRARY TO THE MOTION: Directors Sjostrom and Glassford (Areas A,I)
b) The Board gave 1st, 2nd and 3rd Readings and Adoption to:
* Cariboo Regional District 2023 – 2027 Five Year Financial Plan Bylaw No. 5428, 2023
* Cariboo Regional District Water Rates Bylaw 5429, 2023
* Cariboo Regional District Sewer Rates Bylaw 5430, 2023
7) Corporate Bylaws:
a) At the request of Director Forseth (Area "D") - the Board authorized up to $5000 of Rural Feasibility Funds to study the feasibility of a new Streetlight Service for Tyee Lake residents
b) At the request of Director Massier (Area "C") - the Board authorized him to access up to $315 from Electoral Area C Director Initiative Funds to attend the Minerals North Conference and banquet in Quesnel, BC on May 31, and June 1, 2023
c) The Board appointed Director Betty Anderson as the Cariboo Regional District’s representative to the NCLGA Board for the 2023-24 term and that Director John Massier be appointed as the Cariboo Regional District’s alternate representative to the NCLGA Board for the 2023-24 term
d) The Board received the Chair appointments and Terms of Reference for the Connectivity Committee. The Chair's appointments to this Committee are:
* Area "F" Director Maureen LeBourdais (Committee Chair) - Central Cariboo
* Area "J" Director Tolin Pare - Chilcotin
* Area "B" Director Barb Bachmeier - North Cariboo
* Area "L" Director Eric de Vries - South Cariboo
* Jerri Wilkins CCBC Director, Community Engagement, Connected Communities BC,
Connectivity Division (ex-officio)
CONTRARY TO THE MOTION: Director Forseth (Area "D")
The Board received the Activity Report of the Board Chair as of March 22nd, 2023
CONTRARY TO THE MOTION: Director Forseth (Area "D")
Directors' verbally reported on their recent activities in their Electoral Area or Municipality
Resolved -- That a joint CRD-Municipality letter be forwarded to the Province encouraging that it provide sustainable funding for Barkerville
At 2:08pm -- the Board recessed its' Open Meeting to convene an In-Camera Meeting as per Section 90(1k - negotiations) and 2b - confidential negotiations between a Provincial/Federal Government, the Regional District and a 3rd Party) of the Community Charter
At 2:35pm -- the Board resumed its' Open Meeting
Rise/Report from In-Camera:
The Board reported the following adopted In-Camera Resolution, as follows:
That the background information on expanding the South Cariboo Recreation taxation boundary or creating a new recreation service to accommodate construction of an aquatic centre be received. Further, that an aquatic centre not be considered as a viable project in the south Cariboo due to the high cost of building and operating these facilities and the unfavorable economic conditions.
The Board adjourned at 2:36pm
