Present:
Chair Richmond and Directors Armstrong, Faust, Massier, Bischoff, Mazur, Dumaresq, Glassford, Campsall, Sjostrom (1:14pm), Vermette, and Alternate Area ‘F’ Director Sorley
Absent:
Directors Bracewell, Mumford and Cook
CRD Staff Present:
Janis Bell – CAO (Chief Administrative Officer)
Rick Hodgson – Deputy CAO
Lynn Paterson – Chief Financial Officer
Alice Johnston – Corporate Officer
Shelly Burich – Communications Manager
The Chair called the meeting to order at 12:35pm
Agenda approved
Business:
1) Graphic Standards Manual
The Board reviewed the memo from the Communications Manager
Discussion ensued thereon
Resolved – Graphic Standards Manual endorsed and CRD Staff be requested to look into costs to register the CRD Logo
2) Wood First
The Deputy CAO reviewed his report with the Board
Discussion ensued thereon
Resolved – Wood First Policy endorsed
3) Inflationary Pressures
The Chief Financial Officer reviewed her report with the Board
Discussion ensued thereon
Resolved – Memo received
4) Target Requisition Increase
The CAO reviewed her report with the Board
Discussion ensued thereon
Resolved - That the overall targeted inflationary increase for 2010 be set at a maximum of 1.25% exclusive of Board approved service increases and new services.
5) Insurance
The Chief Financial Officer reviewed her report with the Board
Discussion ensued thereon
Resolved –
1) CRD Staff to report back on increasing insurance deductible to $10,000 with a increasing sliding scale of $5,000 intervals
2) CRD Staff to report back on risk management for covering contractors’
The Chair recessed the meeting at 2:20pm and called the meeting back to order at 2:26pm
6) Governance Costs
The Chair, on behalf of the CAO, reviewed her report with the Board
Discussion ensued thereon
Resolved – CRD Staff to create a new governance function for 2011 to cover the expenses related to directors participation at the Board table utilizing the tax base of the entire Cariboo Regional District
7) Performance Management Audits
The CAO reviewed her report with the Board
Discussion ensued thereon
Resolved - The Terms of Reference for an Audit Committee be endorsed as presented. This item be reviewed in 1 year and the Audit Committee report directly to the CRD Board
8) Standing Committees of the Board
The Chair reviewed this item with the Board
Discussion ensued thereon
Resolved – Item received and the following Standing Committees of the Board be established:
i) Policy & Procedures Committee
ii) Executive Committee
9) Strategic Planning (Facilitated)
The CAO reviewed her memo with the Board
Discussion ensued thereon
Resolved – A Strategic Planning Session take place on Wednesday, October 6th from 2:00pm to 6:00pm with a dinner
Topic discussion items include – Forest Capital 2010/2011 & Public Consultation
10) Corporate Priorities
The CAO reviewed her report with the Board
Discussion ensued thereon
Resolved – Memo received
11) Procedure Bylaw Review Update
The Corporate Officer reviewed her memo with the Board
Discussion ensued thereon
Resolved – Continue practice of recording Directors’ names who move and second motions during Board meetings’
12) Annual Report – 2009 Edition
Board received a copy of the Annual Report
Board resolved to refer the issue of conference calls to Committee reviewing remuneration
Meeting adjourned at 4:15pm
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