Tuesday, January 13, 2015

WL Council Highlights - Jan 13th mtg

Present - Mayor W. Cobb and Councillors I. Bonnell, S. Nelson, J. Ryll, C. Smith, L. Walters and S. Zacharias


D. Garceau - City Manager (CAO)
C. Bouchard - Corporate Officer/Mgr of Legislative Services
M. Stewart - Director of Finance
K. MacInnis - Communications Coordinator
T. Chung - IT Mgr

Meeting called to order at 6:01pm
Meeting Agenda approved and Mins of the Dec 16th, 2014 Council meeting approved


1) Council received for information the accounts payable computer cheque listings for the periods ending December 18 and 22, 2014 and January 8, 2015

2) Council approved a number of Central Cariboo Joint Committee recommendations as follows:

a) A Grant for Assistance be provided to the Mount Timothy Ski Society, recognizing that the South Cariboo has already contributed $8,000, allocating funding as follows:

Electoral Area D - $2,000
Electoral Area E - $1,500
Electoral Area F - $2,000
Electoral Area J - $1,500
Electoral Area K - $1,000
City of Williams Lake - $7,000

b) That the Joint Committee meet at 5:00 PM in the Cariboo Regional District Boardroom for the remainder of 2015, and dinner continue to be provided at these meetings.

c) That the City of Williams Lake Community Services Department continue to design and undertake the Canada Day Celebrations, and the $1,500 available from the Arts and Culture Function's Fee for Service program be allocated towards this event.

d) That a joint application in the amount of $4 million be submitted by the Cariboo Regional District and the City of Williams Lake to the Strategic Priorities Fund

e) Council approve travel and associated expenses for Mayor W. Cobb and Councillor C. Smith to attend the NDIT Regional Advisory Committee meeting being held on January 13, 2015 in 100 Mile House, together with CRD Chair A. Richmond, or Alternate, and appropriate Staff, in support of the Sam Ketchum Pool NDIT Grant Application.

f) That the Terms of Reference and the included timeframes for the Sam Ketcham Pool Upgrade - Project Working Group be endorsed and the following elected officials be appointed to the working group:

CRD: Director J. Sorley (Alternate - Director S. Forseth)

City of WL: Councillor L. Walters (Alternate - Councillor S. Zacharias / Councillor I. Bonnell).

3) Council accepted the following guidelines in the 2015 budget process:

• A goal of establishing new growth and a 0% increase in taxation to cover operating and capital costs;
• A goal to eliminate reliance on reserves for operations;
• Strive to be the most open and transparent budget process in the Province of BC;

and further, that the review of the budget be referred to the individual committees responsible for the various City functions, and recommendations be brought back to the entire Council for approval and discussion.

Approved by the following vote:

Affirmative - Mayor Cobb; Councillors Bonnell, Nelson, Ryll, Smith and Zacharias
Negative - Councillor L. Walters

4) Council received the report of the Manager of Legislative Services regarding the proposed Lease Renewal Agreement for the Heritage House (Jubilee House) Lease with the Canadian Mental Health Association - Cariboo Chilcotin Branch for the lands legally described as Remainder Lot 2, District Lot 71, Cariboo District, Plan 19711 and directed that the required Notice of Disposition be published in accordance with Section 26 (3) of the Community Charter; and further, subsequent consideration of approval of the Heritage House Lease Renewal Agreement be referred to the January 27, 2015 Regular Council Meeting

5) Council approved travel, registration and associated expenses for Mayor W. Cobb to attend the Premier's BC Natural Resource Forum from January 20 to 22, 2015 in Prince George, BC, as per Council policy

6) Council approved submission of an application to the New Building Canada Fund - Small Communities Fund (NBCF-SCF) program for the River Valley Sewer Trunk Upgrades project for a total value of $3.2 million, with the City's share of approximately $1,066,666 to come from sewer reserves.

7) Council adopted Fee Bylaw #2224, 2015 by the following vote:

Affirmative - Mayor Cobb; Councillors Nelson, Ryll, Smith, Walters and Zacharias
Negative - Councillor I. Bonnell

8) Several Council-in-Committee recommendations were adopted as follows:

a) Fee for Service contracts be approved for 2015:

NOOPA (Boys & Girls Club) - $15,000.00
Williams Lake Stampede Queens Committee - $5,000.00
Big Brothers & Big Sisters of Williams Lake - $15,000.00
Cariboo Chilcotin Hospice Palliative Care Society - $16,900.00
Scout Island Nature Center - $12,500.00
Social Planning Council - $5,000.00
Youth for Christ - $5,000.00
Williams Lake Stampede Association - $25,000.00
Williams Lake Food Policy Council - $5,600.00
Community Policing Committee - $15,000.00

TOTAL - $120,000.00

b) 2015 Fee for Service contracts be entered into for two year terms, expiring December 31, 2016

c) The request for a Grant in Aid from the Cariboo Chilcotin Partners for Literacy in the amount of $4,600.00 be denied

Approved by the following vote:

Affirmative - Mayor Cobb; Councillors Bonnell, Nelson, Ryll, Smith and Zacharias
Negative - Councillor L. Walters

d) The request for a grant from the Williams Lake Cross Country Ski Club be received and a Grant in Aid in the amount of $2,643.00 be approved

e) The Grant in Aid in the amount of $10,000.00 for the WL Curling Club be approved; and further, they be encouraged to apply to Western Economic Diversification and NDIT for funding, if they haven't already done so.

f) Council invite the local First Nations communities to participate in the City's Fee for Service and Grant in Aid processes and that this matter be referred to a future Community to Community Forum Agenda

9) Council received for information a letter from the Social Planning Council of Williams Lake and Area dated December 18, 2014 containing a list of their newly appointed Board of Directors for the 2014 / 2015 year

10) Council received a letter from the Rivershed Society of BC dated January 6, 2015 requesting financial support in the amount of $5,000 towards the community festival scheduled for September 9, 2015 in Williams Lake as part of their 2015 Fraser River Swim Relay initiative and Council referred this item to a future Community to Community Forum Agenda

11) Council approval was given for Special Occasion Liquor Licenses on April 17, 18 and 19, 2015 at the Cariboo Memorial Recreation Complex, pursuant to City Policy and subject to RCMP approval

12) Council received a letter from from BC Assessment - Cariboo Assessment Office dated December 9, 2014 regarding an introduction to local contacts and roles and that Darin Johnson, Deputy Assessor for the Thompson/Cariboo Region be invited to attend a future Council Committee Meeting to present on their work and relationships with local governments.

13) Council received the Minutes of the Central Cariboo / City of Williams Lake Joint Committee Meeting held January 7, 2015

14) Council proclaimed the week of February 1 to 7, 2015 as "Toastmasters Week" in the City of Williams Lake

15) Council received the 'Council Information Package' as follows:

• December 8, 2014 - Official Opposition Leader & Spokesperson for Local Government re Congratulations on Election;
• December 12, 2014 - CRD Board Highlights;
• December 16, 2014 - Spectra Energy re Congratulations on Election & General Information;
• December 19, 2014 - Ministry of Advanced Education re Provision of 48 Trades Training Seats Specifically for Williams Lake & Quesnel Students.

Council members gave oral reports on their activities in the City

Meeting adjourned at 7:28pm and after a 5 minute recess, Council convened an In-Camera Meeting under the provisions of Section 90(2b) and 90 (1c) of the Community Charter (labour & negotiations between local and provincial or federal governments)

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