Meeting called to order at 9:49am
Meeting Agenda approved/Mins of the CRD Board meeting held March 24th, 2016 were adopted
Delegation MOB received
Business:
Development Services:
a) Bylaws # 5022/5023 (Area D) were given 1st/2nd Readings, as amended. Bylaw 5019 (Area J) was given 1st/2nd Readings by the following Stakeholder - Electoral Areas Vote:
Affirmative - Directors Armstrong, Bruce, Massier, Forseth, Kemp, Richmond, Wagner, Anderson and Coakley
Negative - Directors R. William, D. Cash, J. Sorley
b) Bylaws #5012/5013 (Area L) were given 2nd Reading
c) DVP's #12/2016 (Area B) and #17-2016 (Area I) were approved
d) ALR Application #F14/2016 was approved and the Board agreed to forward a letter to the ALC asking that applications like ALR F14/2016 be approved in the future
ALR Application #H13/2016 was deferred until an agrologist report is done
ALR Application #H13/2016 was deferred until an agrologist report is done
Environmental Services:
a) The Proposed Water/Sewer Projects Report was received
b) Board resolved that -- Upon Benjamin Water & Utility Ltd. agreeing in principle to the transfer of the $20,000 Reserve Deficiency Fund to the Cariboo Regional District, a public assent process for the acquisition of the Benjamin Water system commence, and the Board agree to provide one third funding for capital improvements from the Community Works Fund up to $22,333 and Staff were directed to review costs for the system
c) The Refuse Site Inspection Report was received
Community Services:
a) The Board agreed to support up to $8,000 for the Cariboo Ski Touring Club Ski Track Lighting System Upgrade Project from the 2016 Community Halls Improvements envelope of the Community Works Fund and that the appropriate signatories be authorized to enter into the necessary contribution agreement.
Finance:
a) Board received/ratified the Monthly Expenditures Board Summary Report and Mastercard Summary Report - March 2016 in the amount of $1,857,007.11, consisting of $1,213,621.04 paid by cheque, $594,904.65 paid through electronic funds, and $48,481.42 paid by MasterCard
b) Board approved the 2015 Statement of Financial Information Report
Administration:
a) Board received the Special Vote results from a email poll held on March 30th resulting in the adoption of the following motion:
That up to $80,000 from the General Administration account’s budgeted surplus be authorized, to the extent necessary, for the Regional Economic Transition partnership with the Community Development Institute of the University of Northern British Columbia.
Meeting recessed at 10:52am
Meeting resumed at 11:00am
Delegation:
PMT Chartered Accountants/ Business Advisors LLP appeared before the Board to present the Audited 2015 Consolidated Financial Statements for the Cariboo Regional District.
A Question/Answer period ensued
Chair Richmond, on behalf of the Board, thanked the delegation for their time/information
Resolved - That the 2015 Audited Financial Statements be approved
Meeting recessed to CCRHD Board at 11:25am
Meeting resumed at 11:38am
b) The Board received a letter from the Hon. Peter Fassbender (Minister of Community, Sport and Cultural Development) concerning consultation pertaining to the provision of transportation and accommodation services and government’s role in regulating and facilitating any changes to how these services are provided in the new sharing economy and the Board referred the letter to the Manager of Development Services for review
c) The Board received the Consent Calendar as of April 22nd, 2016
d) The Board received UBCM/NCLGA Items as follows:
1) NCLGA Newsletter - March 2016
2) City of Victoria - AVICC Resolutions (Socially Responsible Investment/Barrier Free BC)
3) City of Burnaby - UBCM - BC Home Owner Grant Program
e) Board received responses to Cariboo Regional District letters as follows:
1) Ministry of Environment - Consultation on Lhtako Dene First Nation Territory
2) Ministries of Environment/Energy and Mines - Mount Polley Mine Breach - Code Review Points
Meeting recessed for lunch at 12:03pm
Meeting resumed at 12:48pm
Committee/Commission Minutes/Recommendations:
a) Board received the Heritage Steering Committee Meeting Minutes of January 14th, 2016
b) Board received the March 23rd Central Cariboo Rural Caucus Meeting Minutes and adopted recommendations from that meeting as follows:
1) Financial Contribution of $3,000 from Area D for repairs to viewing platform at Xat'sull Heritage Village
2) 153 Mile Heritage Store Relocation – Options for a Feasibility Study Contribution
3) Speed Limit Signs on Westcoast and Mountain House Roads - Clarification to MOTI
4) Signage to the Soda Creek Cemetery - Letter to MOTI
c) Board received the March 23rd Central Cariboo/City of Williams Lake Joint Committee Meeting Minutes and adopted recommendations from that meeting as follows:
1) Recommendations for Arts and Culture Project Grants
2) Scout Island Trails Fee for Service Agreement Renewal
3) BC Games Bid Application
d) Board received the April 11th South Cariboo Rural Caucus Meeting Minutes and adopted recommendations from that meeting:
1) Joint Use Agreement Renewal for Recreation Facilities
2) South Cariboo Recreation Pass Requirements
3) South Cariboo Tourism Marketing Agreement Renewal
e) Board received the April 11th South Cariboo Joint Committee Meeting Minutes and adopted recommendations from that meeting:
1) Canlan Ice Sports Corp. - South Cariboo Recreation Centre Update
2) Martin Exeter Hall Renovation Suggestions
f) Board received the April 12th North Cariboo Rural Directors Caucus Meeting Minutes and adopted the following recommendation from that meeting:
1) City of Quesnel - Request for Financial Contribution - Visitor Information Centre
Corporate Bylaws:
1) Board gave 1st, 2nd, 3rd Readings to the following bylaws:
a) Red Bluff/Dragon Lake Sewer System (Gook Road Extension) Debt Service Establishment Bylaw No. 5002, 2016
b) Red Bluff/Dragon Lake Sewer System (Gook Road Extension) Loan Authorization Bylaw No. 5003, 2016
c) Quesnel Fringe Area Fire Protection Boundary Amendment Bylaw No. 5026, 2016
d) Cariboo Regional District Electoral Area “D” Economic Development Service Amendment Bylaw No. 5028, 2016
2) Board adopted the following Bylaws:
a) Cariboo Regional District Directors’ Remuneration and Expenses Bylaw No. 5029, 2016 as amended
b) Cariboo Regional District Deka Lake Fire Protection Service Boundary Expansion Bylaw No. 5025, 2016
Directors Requests/Appointments/Reports:
1) Board received a report of Director Sharpe concerning North Cariboo Healthier Communities Committee News Release
2) At request of Director Sorley, the Board authorized the following:
a) Up to $250 from the Electoral Area F Discretionary Fund to help with the costs of a barbeque for the Big Lake Community clean-up
b) Up to $200 from the Electoral Area F Director Initiative Fund for volunteer appreciation, to purchase a plaque for the Likely community centre in memory of Robin Hood
c) $300 from the Electoral Area F Director Initiative Fund toward the cost of a cake or other goodies to help with the Big Lake Volunteer Fire/Rescue 20th anniversary celebration on May 29, 2016
d) The Board received a report from Director Sorley concerning a Narrative Report of the Cariboo Chilcotin Beetle Action Coalition (CCBAC) meeting held March 21, 2016, and the CCBAC 2016-2017 Strategic Plan
e) At the request of Director Anderson -- Board authorized up to $400 from the Electoral Area K Electoral Area Discretionary Fund for the placement of a business card advertisement in the Anahim Lake Messenger for one year
f) At the request of Director Forseth - Board authorized $500 from the Electoral Area D Discretionary Fund to assist the Wildwood Community and Recreation Association’s participation in the Williams Lake Children’s Festival to be held on May 28th
Directors' gave oral reports on activities in their Electoral Area/Municipality
Resolved - That the topic of the Community Development Institute Regional Ec Dev Initiative be referred to the North, Central and South Joint Committees for consideration
At 2:40 pm -- The Board convened an In-Camera Meeting as per Section 90(1a/k - appointments/negotations) of the Community Charter
At 2:43 pm -- The Board resumed its' public meeting
The Board adjourned at 2:44pm
c) The Refuse Site Inspection Report was received
Community Services:
a) The Board agreed to support up to $8,000 for the Cariboo Ski Touring Club Ski Track Lighting System Upgrade Project from the 2016 Community Halls Improvements envelope of the Community Works Fund and that the appropriate signatories be authorized to enter into the necessary contribution agreement.
Finance:
a) Board received/ratified the Monthly Expenditures Board Summary Report and Mastercard Summary Report - March 2016 in the amount of $1,857,007.11, consisting of $1,213,621.04 paid by cheque, $594,904.65 paid through electronic funds, and $48,481.42 paid by MasterCard
b) Board approved the 2015 Statement of Financial Information Report
Administration:
a) Board received the Special Vote results from a email poll held on March 30th resulting in the adoption of the following motion:
That up to $80,000 from the General Administration account’s budgeted surplus be authorized, to the extent necessary, for the Regional Economic Transition partnership with the Community Development Institute of the University of Northern British Columbia.
Meeting recessed at 10:52am
Meeting resumed at 11:00am
Delegation:
PMT Chartered Accountants/ Business Advisors LLP appeared before the Board to present the Audited 2015 Consolidated Financial Statements for the Cariboo Regional District.
A Question/Answer period ensued
Chair Richmond, on behalf of the Board, thanked the delegation for their time/information
Resolved - That the 2015 Audited Financial Statements be approved
Meeting recessed to CCRHD Board at 11:25am
Meeting resumed at 11:38am
b) The Board received a letter from the Hon. Peter Fassbender (Minister of Community, Sport and Cultural Development) concerning consultation pertaining to the provision of transportation and accommodation services and government’s role in regulating and facilitating any changes to how these services are provided in the new sharing economy and the Board referred the letter to the Manager of Development Services for review
c) The Board received the Consent Calendar as of April 22nd, 2016
d) The Board received UBCM/NCLGA Items as follows:
1) NCLGA Newsletter - March 2016
2) City of Victoria - AVICC Resolutions (Socially Responsible Investment/Barrier Free BC)
3) City of Burnaby - UBCM - BC Home Owner Grant Program
e) Board received responses to Cariboo Regional District letters as follows:
1) Ministry of Environment - Consultation on Lhtako Dene First Nation Territory
2) Ministries of Environment/Energy and Mines - Mount Polley Mine Breach - Code Review Points
Meeting recessed for lunch at 12:03pm
Meeting resumed at 12:48pm
Committee/Commission Minutes/Recommendations:
a) Board received the Heritage Steering Committee Meeting Minutes of January 14th, 2016
b) Board received the March 23rd Central Cariboo Rural Caucus Meeting Minutes and adopted recommendations from that meeting as follows:
1) Financial Contribution of $3,000 from Area D for repairs to viewing platform at Xat'sull Heritage Village
2) 153 Mile Heritage Store Relocation – Options for a Feasibility Study Contribution
3) Speed Limit Signs on Westcoast and Mountain House Roads - Clarification to MOTI
4) Signage to the Soda Creek Cemetery - Letter to MOTI
c) Board received the March 23rd Central Cariboo/City of Williams Lake Joint Committee Meeting Minutes and adopted recommendations from that meeting as follows:
1) Recommendations for Arts and Culture Project Grants
2) Scout Island Trails Fee for Service Agreement Renewal
3) BC Games Bid Application
d) Board received the April 11th South Cariboo Rural Caucus Meeting Minutes and adopted recommendations from that meeting:
1) Joint Use Agreement Renewal for Recreation Facilities
2) South Cariboo Recreation Pass Requirements
3) South Cariboo Tourism Marketing Agreement Renewal
e) Board received the April 11th South Cariboo Joint Committee Meeting Minutes and adopted recommendations from that meeting:
1) Canlan Ice Sports Corp. - South Cariboo Recreation Centre Update
2) Martin Exeter Hall Renovation Suggestions
f) Board received the April 12th North Cariboo Rural Directors Caucus Meeting Minutes and adopted the following recommendation from that meeting:
1) City of Quesnel - Request for Financial Contribution - Visitor Information Centre
Corporate Bylaws:
1) Board gave 1st, 2nd, 3rd Readings to the following bylaws:
a) Red Bluff/Dragon Lake Sewer System (Gook Road Extension) Debt Service Establishment Bylaw No. 5002, 2016
b) Red Bluff/Dragon Lake Sewer System (Gook Road Extension) Loan Authorization Bylaw No. 5003, 2016
c) Quesnel Fringe Area Fire Protection Boundary Amendment Bylaw No. 5026, 2016
d) Cariboo Regional District Electoral Area “D” Economic Development Service Amendment Bylaw No. 5028, 2016
2) Board adopted the following Bylaws:
a) Cariboo Regional District Directors’ Remuneration and Expenses Bylaw No. 5029, 2016 as amended
b) Cariboo Regional District Deka Lake Fire Protection Service Boundary Expansion Bylaw No. 5025, 2016
Directors Requests/Appointments/Reports:
1) Board received a report of Director Sharpe concerning North Cariboo Healthier Communities Committee News Release
2) At request of Director Sorley, the Board authorized the following:
a) Up to $250 from the Electoral Area F Discretionary Fund to help with the costs of a barbeque for the Big Lake Community clean-up
b) Up to $200 from the Electoral Area F Director Initiative Fund for volunteer appreciation, to purchase a plaque for the Likely community centre in memory of Robin Hood
c) $300 from the Electoral Area F Director Initiative Fund toward the cost of a cake or other goodies to help with the Big Lake Volunteer Fire/Rescue 20th anniversary celebration on May 29, 2016
d) The Board received a report from Director Sorley concerning a Narrative Report of the Cariboo Chilcotin Beetle Action Coalition (CCBAC) meeting held March 21, 2016, and the CCBAC 2016-2017 Strategic Plan
e) At the request of Director Anderson -- Board authorized up to $400 from the Electoral Area K Electoral Area Discretionary Fund for the placement of a business card advertisement in the Anahim Lake Messenger for one year
f) At the request of Director Forseth - Board authorized $500 from the Electoral Area D Discretionary Fund to assist the Wildwood Community and Recreation Association’s participation in the Williams Lake Children’s Festival to be held on May 28th
Directors' gave oral reports on activities in their Electoral Area/Municipality
Resolved - That the topic of the Community Development Institute Regional Ec Dev Initiative be referred to the North, Central and South Joint Committees for consideration
At 2:40 pm -- The Board convened an In-Camera Meeting as per Section 90(1a/k - appointments/negotations) of the Community Charter
At 2:43 pm -- The Board resumed its' public meeting
The Board adjourned at 2:44pm
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