Present: Mayor Cobb; Councillors Bonnell, Ryll, Smith, Walters and Nelson/Zacharias via teleconference
Meeting called to order at 6:05pm
Mayor Cobb acknowledged the meeting was being held on Northern Shuswap territory
Meeting Agenda approved/Mins of the March 22nd WL City Council meeting adopted
1) Mayor Cobb presented an Certificate of Merit to Mr. Ken Day
2) Mark Savard appeared before Council to give an update on cycling activities
A Question/Answer period ensued
Mayor Cobb, on behalf of Council, thanked Mr. Savard for his time/information
3) Laura Klassen from the Accessibility Advisory Committee appeared before Council to discuss Item E3 (Wheelchair Accessible Taxi Regulations)
A Question/Answer period ensued
Mayor Cobb, on behalf of Council, thanked Ms. Klassen for his time/information
1) Council received for information the accounts payable computer cheque listings for the periods ending March 17, 23 and 31, 2016
2) Council approved the Occupancy Agreement with the Williams Lake Central Business Improvement Area - 327 Oliver Street
3) Council awarded the contract for the provision of Information Technology and Management Services to O’Netrix Solutions for a three-year term, effective from January 1, 2016 through December 31, 2018, at an annual cost of $19,200 ($1,600/mo) plus a 5% increase in both 2017 and 2018, with the monthly fee to include 24 hours of technical support with any additional hours of support per month to be billed to the City at the rate of $55/hr.
Councillor Zacharias declared a perceived conflict of interest on the next item and left the meeting at 6:34pm
4) Council received an Development Variance Permit Application - Cariboo Community Church - Reduction in Off-Street Parking Requirements - 35 Oliver Street and directed it be referred to the May 10, 2016 Regular Council Meeting for consideration.
Councillor Zacharias returned to the meeting at 6:37pm
5) Council appointed Jeff Bernardy, Engineering Technologist as Deputy Approving Officer for the City of Williams Lake for an interim period pending appointment and commencement of a new Chief Administrative Officer.
6) Council approved in principle the recommendations of BC Transit in the Williams Lake Transit Service Review and requested City staff provide for implementation of short and mid-term improvements in the City’s 2017 budget and the next five year capital program (2017 to 2022); and staff were directed to work with transit partners on the preparation of an Implementation Agreement Memorandum of Understanding
7) Council directed staff to remove the shelter and bench at Boitanio Park due to safety issues, that the power be disconnected and staff place signage stating “No Parking – Buses Only” and investigate painting the curbs yellow at bus stops.
8) Council and the community were encouraged to attend the McDonald's Bicycle Rodeo on Saturday, April 30, 2016 at the Canadian Tire parking lot from 11:00 AM to 2:00 PM
9) Council awarded the contract for the supply and installation of a Motor Control Centre - Arena compressor plant - for the tendered price of $42,286, excluding applicable taxes
10) Council received two reports from Councillor Zacharias as follows:
a) Housing First Community Planning and Engagement Day Summary
b) WLCBIA Meeting Update
11) Council adopted recommendations from the March 23rd Central Cariboo Joint Committee meeting as follows:
a) That pursuant to Central Cariboo / City of Williams Lake Joint Committee Report #03-2016, the Central Cariboo Arts and Culture Society's 2015 CCACS Grant Program Results report dated January 2016 be received.
b) That pursuant to Central Cariboo / City of Williams Lake Joint Committee Report #04-2016, the 2016 CCACS Grants program be received; and further, the grants as recommended within the report be endorsed - view the recommended grants here
c) That pursuant to Central Cariboo / City of Williams Lake Joint Committee Report #05-2016, and the report of Corporate Services/Records Management Coordinator dated March 7, 2016, the fee for service agreement for the Scout Island Trail System, in the amount of $12,500 per year as outlined in the Central Cariboo Recreation and Leisure Services Business and Financial Plan, be renewed for a 3-year term, effective January 1, 2016 to December 31, 2018.
12) Council supported an application on behalf of the Chinese Martial Arts Performances in the region funding application to the Northern Development Initiative Trust's Fabulous Festivals & Events program and the City allocate $2,500 toward this event.
13) Council adopted recommendations from the April 5th Committee of the Whole meeting as follows:
a) The proposed Mobile Youth Centre/Pop-up Park Proposal from the Boys & Girls Club Williams Lake be received and endorsed in principle as a pilot project for 2016 and further this item be referred to the budget process.
b) Council approve the Joint Use Agreement as presented and the Mayor and Corporate Officer be authorized to sign.
c) Council endorse and support an amendment to the Passenger Transportation Act through the Special Authorization Licensing section governed by the Passenger Transportation Board in British Columbia to include at minimum one wheelchair accessible vehicle in their fleet of vehicles when operating a taxi service company and further this resolution be sent to the North Central Local Government Association (NCLGA) and the Union of British Columbia Municipalities (UBCM)
Approved by the following vote:
Affirmative - Mayor Cobb; Councillors Bonnell, Nelson, Ryll, Walters and Zacharias
Negative - Councillor C. Smith
d) Council support the requested amendments to the Fire Protection and Control Bylaw and Bylaw Notice Enforcement Bylaw, and "City of Williams Lake Fire Protection and Control Amendment Bylaw No. 2243" and "City of Williams Lake Bylaw Notice Enforcement Amendment Bylaw No. 2244" be given 1st, 2nd and 3rd Readings
14) Council gave approval for the 2016 Aboriginal Day Celebrations & Parade on Tuesday, June 21st and Mayor/Council and the community were encouraged to attend
15) Council gave approval for the All Nations Spring Classic Walk / Run Event to be held on Sunday, May 29, 2016 and Mayor/Council and the community were encouraged to participate
16) Council gave approval for the Lakers Car Club 22nd Annual Spring Round-Up Show & Shine to be held on Sunday, May 29, 2016 and Mayor/Council and the community were encouraged to attend
17) Council received the minutes of the March 23rd Central Cariboo/City of Williams Lake Joint Committee meeting
18) Council proclaimed the month of May 2016 as "Hospice Palliative Care Awareness Month"
19) Late Item - Council accepted the request of the Potato House Sustainable Community Society to partner with them on a grant application to the Farm Credit Canada Agri-Spirit Fund for funds to complete the rehabilitation of the Potato House for community use, specifically as a municipal partner to hold and disburse the funds as required.
20) Council received an In-Camera report where Council appointed Leah Hartley as a Director of the Williams Lake Community Forest Limited Partnership at its' March 8th In-Camera Meeting
21) Council received the April 12th 'Council Information Package' as follows:
• March 24, 2016 - CRD Board Highlights
Members of Council gave oral reports as to their recent activities
Meeting adjourned at 7:16pm and after a 5 minute recess, Council reconvened its In-Camera Meeting being held under the provisions of Sections 90 (1c,e,g and i - labour/employee relations, land, potential or actual litigation and communications to or from a lawyer) of the Community Charter