Meeting held via teleconference/eScribe…
Present: Chair M. Wagner and Directors Sjostrom, Forseth, LeBourdais, Richmond, Glassford, Kirby, Mernett, Macdonald, Fourchalk, Simpson, Campsall and Alternate Directors E. Montgomery (Area "B"), J. Ryll (Williams Lake), and L. Roodenburg (Williams Lake)
Guest: Alternate Director S. Morton (Area "H")
Meeting called to order at 9:46am
The Chair recognized the various Indigenous territories that Directors' were in while doing the business of the Cariboo Regional District and welcomed Alternate Directors' Montgomery, Roodenburg and Ryll to today's Cariboo Regional District Board Meeting and the Chair introduced her new Alternate Director, Shelly Morton, to the Board
Meeting Agenda adopted
Minutes of the CRD Board meeting held March 26th, 2021 was received/adopted
CRD Board Delegations Memorandum of Business was received
The Board received the Audit Letter from PMT Chartered Accounts, LLP, concerning the 2020 Audited Financial Statements
Business:
Development Services:
1) The Board gave 1st Reading to Interlakes Area Official Community Plan Amendment Bylaw No. 5317, 2021 & South Cariboo Area Zoning Amendment Bylaw No. 5318, 2021 (Area "L"/8410 Wilson Lake Rd)
2) Following a Public Hearing -- the Board gave 3rd Reading to Williams Lake Fringe Area Official Community Plan Amendment Bylaw No. 5294, 2020 and Williams Lake Fringe and 150 Mile House Area Zoning Amendment Bylaw No. 5295, 2020 (Area "E"/2163 Dog Creek Rd)
3) The Board deferred 2 Development Variance Permit applications and rejected 1 Development Variance Permit application, as follows:
Deferred to May 7th, 2021 Board Meeting:
a) DVP #6/2021 -- Area "L"/6654 Ryall Road
Deferred to a future Board Meeting, 6 months hence:
a) DVP #12/2021 -- Area "A"/1653 Beach Crescent
Reject:
a) DVP #5/2021 -- Area "G"/3836 Emerald Crescent
CONTRARY TO THE MOTION: Alternate Director Montgomery (Area "B")
4) The Board approved for submission to the Provincial Agriculture Land Commission with no recommendation - an ALR Soil or Fill Use application - for property nearby Tawny Way in Area "E".
CONTRARY TO THE MOTION: Director M. Sjostrom (Area "A")
Delegations:
1) At 10:40am - Angeli dela Rosa, Research Assistant, and Kent Mullinix, Director of Sustainable Agriculture and Food Security, Kwantlen Polytechnic University, appeared before the Board, via teleconference, to further outline their proposal for a BC organic agriculture extension program and request support for the organic extension service.
A Question/Answer period ensued
The Chair thanked the delegation for their time/information
2) At 10:56am - Jo-Ann Francis from PMT Chartered Professional Accountants LLP appeared before the Board to present the 2020 Cariboo Regional District Audited Financial Statements.
The Chair thanked the delegation for their time/information
Resolved: That the the Board receive/approve the 2020 Audited Financial Statements of the Cariboo Regional District, as presented
Board recessed to CCRHD Board at 11:15am
Board resumed at 11:25am
Business, cont:
Development Services, cont:
5) The Board approved renewing Temporary Use Permit #4/2018 (Area "H"/5100 Perkins Rd)
Community Services:
1) The Board agreed to support a NDIT Grant Application for Marketing Support from the Fishing Highway Tourist Association in the amount of $10,500 to build an online business directory
Protective Services:
1) The Board agreed to authorize up to $190,000 be borrowed, under Section 403 of the Local Government Act, from the Municipal Finance Authority, for the purpose of the replacement of the Central Cariboo Search and Rescue highway rescue truck; and that the loan be repaid within 5 years, with no rights of renewal
Finance:
1) The Board received/ratified the Monthly Expenditures Board Summary Report and Mastercard Summary Report for the month of March 2021, in the amount of $1,388,739.27
2) The Board received a report of the CFO concerning supplementary COVID-19 Restart Funds of $646,000 and that Staff report back, based on the Board's discussions', at the June Committee of the Whole meeting
Administration:
1) The Board approved the following referendum question being put to the electors in the North Cariboo Recreation/Park Function in respect of renovations to the Quesnel/District Arts/Recreation Centre and that the vote be taken across the entire North Cariboo Recreation/Parks Service Area, as follows:
“Are you in favour of the Cariboo Regional District adopting Bylaws 5315 & 5316, which will authorize the borrowing of up to $20 million over 25 years and increase the North Cariboo Recreation and Parks Service’s annual taxation limit to a maximum of the greater of $7 million or $3.23/$1,000 of assessed value of land and improvements, to provide for the upgrade and renovation of the pool and amenities at the Quesnel Arts and Recreation Centre?
(Based on 2021 assessed values, the estimated annual cost to undertake this borrowing and operate the upgraded pool translates to a residential tax rate increase of approximately $45/$100,000. The new taxation limit for recreation services of $7,000,000 translates to a residential tax rate of $243/$100,000 of the net taxable assessed value of land and improvements.)”
2) The Board received a report from the Deputy Corporate Officer/Executive Assistant in respect of a request from the District of North Vancouver, City of Victoria, and City of Port Moody for support of the Help Cities Lead Campaign
CONTRARY TO THE MOTION: Director M. Campsall (100 Mile House)
3) The Board received a referral from the City of Williams Lake in respect of a request for support from the Williams Lake First Nation for the Wildlife Advisory Committee’s proposed 2022 Hunting Regulation change and at the request of Director Forseth - a letter of support will be provided to WL First Nation
Board recessed for lunch at 12:12pm
Board resumed at 1:00pm
Board Members present:
Chair M. Wagner and Directors Sjostrom, Bachmeier, Forseth, LeBourdais, Richmond, Glassford, Kirby, Mernett, Macdonald, Fourchalk, Simpson, Campsall and Alternate Directors J. Ryll (Williams Lake), and L. Roodenburg (Williams Lake)
Delegations, cont:
3) TanEx Engineering/Consulting appeared before the Board, via MS Teams, to present the draft Regional Broadband Strategy for the Cariboo Regional District
A Question/Answer period ensued
Alternate Director L. Roodenburg (City of Quesnel) left the meeting at 1:57pm
The Chair thanked the delegation for their time/information
Business, cont:
Administration, cont:
4) The Board received a report from the Chief Administrative Officer regarding current and anticipated challenges in the Provincial Road Network and that the CRD meet with local MOTI reps to encourage them to increase the amount of communications with rural residents' in regards to road maintenance/repair for the various road categories (public/user maintained) and that a meeting be requested with BC Transportation Minister Rob Fleming to communicate the dire condition of roads in the Cariboo-Chilcotin which will take significant funds to correct and which ones must be prioritized
5) The Board received a letter from the City of Penticton regarding the Province's use of Paramountcy to undermine local government land use bylaws, in respect of homeless shelters
6) The Board received a request from NCLGA to send a letter to BC's Minister of Municipal Affairs regarding provincial financial support to small rural municipalities to operate their fire departments or road rescue departments and a letter be sent to Minister Osborne, as requested and that the Province be requested to exempt the PST from fire truck purchases
7) The Board received its' Consent Calendar as of April 16th, 2021
8) The Board received a letter of response from the Honourable Mike Farnworth, Minister of Public Safety and Solicitor General, dated March 23, 2021, regarding ongoing freshet and land instability concerns in the Cariboo Regional District
Committee/Commission Minutes/Recommendations:
1) The Board received minutes of the March 17th, 2021 Policy Committee meeting and endorsed 1 recommendation, as follows:
That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated November 25, 2020, regarding amendments to the CAO Evaluation and Compensation Policy, be received. Further, that the amendments be approved as presented, with the exception of section 1(b) being revised by removing the $1,000 performance incentive for Satisfactory/Expected performance.
Requests from Board Directors'
1) The Board received a verbal report from Area "F" Director M. LeBourdais concerning activities/discussions at the Mt Polley Public Liaison Committee
2) At the request of Area "D" Director S. Forseth, the Board authorized the following:
a) $600 from the Area "D" Director Initiative Fund to attend the 2021 Virtual FCM Convention in late May/early June
b) Resolution of Support for the 988 Crisis Line Initiative
3) At the request of Area "E" Director A. Delainey -- the Board authorized up to $1,500 from the Area "E" Director Initiative Fund for the purposes of facilitate meetings with the Chimney Lake Landholders Association for Board Governance Training
The Board received a report of the Board Chair respecting her recent activities for the period up to April 14th, 2021
An appointment was made to the Parkland Recreation Commission in Area "B" at the request of Director Bachmeier
Closed Board Session:
At 3:13pm -- the Board recessed to an In-Camera Session as per Sections 92 (Resolution to proceed to Closed Meeting in an Open Session) and 90(1a - appointment) of the Community Charter
At 3:20pm -- the Board resumed its' open meeting
Rise/Report from Closed Board Session:
The Board confirmed the In-Camera Resolution for CRD VFD Fire Chief Appointments, in open session
The Board agreed to adjourn at 3:23pm
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