WL Council Highlights - Sept 2nd mtg

Present - Mayor Cook and Councillors Bonnell, Bourdon, Rathor, Walters and Zacharias

Absent - Councillor D. Hughes

Staff:

Darrell Garceau - City Manager
Cindy Bouchard - Corporate Officer/Mgr of Legislative Services
Tom Chung - IT Manager
Ken MacInnis - Communications Coordinator
Chris Hutton - Planner
Joe Engelburts - Mgr of Water/Sewer
Margaret Stewart - Director of Finance
Brendan Foote - Senior Bylaw Officer

Meeting called to order at 6pm
Meeting Agenda adopted/Mins from Aug 19th Council meeting adopted, as amended (1 Late Item)

Business:

1) Council received for information the accounts payable cheque listing for the periods ending August 21st and 28th

2) Council received a report from the City Manager concerning property tax distribution in the City of Williams Lake

3) Council awarded the contract for the relining of the sanitary sewer mainline and two point repairs to Mar-Tech Underground Services Ltd. for the bid price of $337,615, excluding applicable taxes.

Mayor Cook declared a conflict of interest on the next item as she is a Woodland Drive resident and left Council Chambers at 6:24pm.  Councillor Rathor, as Acting Mayor, assumed the Chair

4) Council denied Brad Huston's request for the connection of his property at 266 Woodland Drive to the City's water system until a solution for the servicing of Woodland Drive is finalized.

Approved by the following vote:

Affirmative - Councillors Bonnell, Bourdon, Walters and Zacharias
Negative - Councillor SPS Rathor

Mayor Cook re-entered Council Chambers at 6:53pm and re-assumed the Chair

5) Council approved the name of "Stevenson Court", as per Street Naming Policy No. 157, for the extension of road currently identified as 199 Eagle Crescent; and City Staff were directed to prepare and bring back the required street naming bylaw for Council's consideration.

Defeated by the following vote:

Affirmative - Mayor Cook and Councillors Bonnell/Bourdon (3)
Negative - Councillors Rathor, Walters and Zacharias (3)

Council waived Street Naming Policy No 157 and approved the name of "Mandarino South"for the extension of road currently identified as 199 Eagle Crescent and the next phase of the road development be named "Stevenson Court"

Defeated by the following vote:

Affirmative -  Councillors Rathor, Walters and Zacharias (3)
Negative - Mayor Cook and Councillors Bonnell/Bourdon (3)

Council referred the Street Naming Policy/199 Eagle Crescent to the next Committee of the Whole meeting

Approved by the following vote:

Affirmative - Mayor Cook and Councillors Bourdon, Rathor, Walters and Zacharias
Negative - Councillor Bonnell

6) Council approved entering into the Seed Funding Loan Agreement with the Canadian Mortgage and Housing Corporation for a feasibility study and business case for the redevelopment of the Cariboo Lodge site

7) Council adopted 'Good Neighbour' Bylaw #2194 and gave 1st, 2nd and 3rd Reading to Bylaws 2218/2219 (Repeal Bylaws covered by Good Neighbour Bylaw #2194 and City of Williams Lake Bylaw Notice Enforcement Amendment Bylaw)

8) Council approved 4 Committee of the Whole recommendations as follows:

a) That pursuant to Committee of Whole Council Report #28-2014 and the report of the Director of Financial Services dated August 11, 2014, Council terminate the contract signed on August 1, 2013 with PMT Chartered Accountants / Business Advisors LLP and tender out for Audit Services.

Approved by the following vote:

Affirmative - Mayor Cook and Councillors Bonnell, Bourdon, Walters and Zacharias
Negative - Councillor SPS Rathor

b) That pursuant to Committee of Whole Council Report #29-2014 and the report of the Director of Financial Services dated August 7, 2014, Council accept the new Sidewalk Inspection & Maintenance Policy as presented and allow Staff to develop a sidewalk plan to reduce risk and ensure consistent repairs, to work within the constraints repairs, to work within the constraints of manpower and budget.

c) That pursuant to Committee of Whole Council Report #30-2014, Council receive the verbal advisement from Councillor Walters regarding her possible contractual work teaching drama classes through the Leisure Services Program at the Cariboo Memorial Recreation Complex from November 10 to 14, 2014.

Mayor Cook declared a conflict of interest on the next item as she is a Woodland Drive resident and left Council Chambers at 6:24pm.  Councillor Rathor, as Acting Mayor, assumed the Chair

d) That pursuant to Committee of Whole Council Report #31-2014 and the report of the Planner dated August 21, 2014, Council:

* Advise Staff to communicate that the City will no longer focus on seeking grant funding for full servicing of Woodland Drive until a residential land development strategy has been developed, and only if and when such a strategy indicates such servicing as a priority;

* Advise the residents of Woodland Drive that, if they wish to proceed with installation of any water or sewer service, a petition must be submitted for a Local Service Area to be established for the construction of such infrastructure;

i) The question of whether or not to engage in further study to allow for some subdivision is up to Council, with the recommendation that the cost of such study should be absorbed by the Local Service Area;

* Direct Staff to proceed to the 2014 Business Plan Goal to complete a residential land development strategy framework to identify priority lands for future municipal infrastructure improvements to better identify where to direct such investment for growth.

Approved by the following vote:

Affirmative - Councillors Bonnell, Bourdon, Walters and Zacharias
Negative - Councillor SPS Rathor

Mayor Cook re-entered Council Chambers at 6:53pm and re-assumed the Chair

9) Council received a letter from the Orange Shirt Day Committee containing an outline of the events planned for Orange Shirt Day 2014 and requesting a monetary contribution towards the events to help raise awareness of the residential school experience and promote reconciliation throughout the Cariboo and beyond

Defeated by the following vote:

Affirmative - Councillors Bonnell and Bourdon
Negative - Mayor Cook and Councillors Rathor, Walters and Zacharias

Council authorized a contribution of $1,500 to Orange Shirt Day 2014 from the Council Contingency Fund

10) Council received a letter from Susan Graves dated August 26, 2014 regarding funding and maintenance of the City's public garden spaces be received and referred the letter to City Staff for a report for 2015 Budget discussions.

11) Council received for information a letter from the Williams Lake Central Business Improvement Area dated August 13, 2014 announcing the Alley Art 2014 mural location of the corner of Oliver Street and Third Avenue and titled "The Roadhouse"

12) Council proclaimed September 26 to 28, 2014 as "Culture Days" in the City of Williams Lake

13) Late Item - Council proclaimed September 9th "Fetal Alcohol Spectrum Disorders Awareness Day" in the City of Williams Lake

14) Council received the Sept 2nd 'Council Information Package' as follows:

• August 2014 - NDIT Cariboo-Chilcotin / Lillooet Region Summer 2014 Quarterly Update;
• August 22, 2014 - CRD Board Highlights.

15) Council received for information an report from the City Manager on municipal affairs - read here

Meeting adjourned at 8:17pm

Council then convened a In-Camera meeting pursuant to Section 90(1)(a + j) of the Community Charter