Present: Mayor W. Cobb; Councillors S. Boehm, I. Bonnell, M. Brenner, S. Nelson, J. Ryll and C. Smith
Meeting agenda adopted with 6 Late Items
Minutes of the May 14th, 2019 WL City Council meeting were received/adopted
1) Barb Scharf/Jane Bowser from the WL Farmers' Market appeared before Council to discuss their request for approval to Host Liquor Vendors at the weekly WL Farmers Market
A Question/Answer period ensued
Mayor Cobb, on behalf of Council, thanked the delegation for their time/information
Resolved - Council approved the request of the WL Direct Farmers' Market Association to permit licensed liquor vendors to participate in their Kiwanis Park markets, subject to the vendors meeting all requirements of and obtaining Market Authorization from the Liquor & Cannabis Regulation Branch, and the RCMP be so advised.
1) Council received for information the accounts payable computer cheque and EFT listings dated May 9 and 16, 2019
2) Council received and approved the 2018 Statement of Financial Information (SOFI) report for submission to the Province; and further, that the appropriate signatories be authorized to sign the report on behalf of the City
3) After receiving no public input - Council approved the following permits:
a) DP #01-2019 - Fox Mountain Brewing Company Ltd. - Brewery - 215 Donald Road
b) DP #02-2019 - Windsor Plywood - Front Façade Redevelopment - 910 Mackenzie Avenue South
4) Council ratified two email polls covering the following:
a) That pursuant to the report of the Executive Assistant dated May 21, 2019, the letter from Pinnacle Renewable Energy dated May 13, 2019 regarding their amendment application for Permit 17557 issues June 16, 2019 authorizing the discharge of air emissions from a pellet manufacturing facility be received and the poll of Council conducted on May 16 and 17, 2019 authorizing the Mayor to provide a letter indicating that to the best of Council’s knowledge the concerns outlined in their letter represent the majority of the concerns expressed by the community
b) That pursuant to the report of the Legislative Services Coordinator dated May 22, 2019, the report of the Engineering Technologist dated May 16, 2019 regarding proposed additions to the Highway 97 / Toop Road Project be received and the poll of Council conducted on May 21, 2019 authorizing the following additions to the Highway 97 redesign contract, with associated amendments to the agreement with the Ministry of Transportation and Infrastructure:
- Broadway Avenue North Repaving at the quoted price of $397,215.92 to be allocated from the 2019 pavement management budget;
- Irrigation System Controller at the quoted price of $13,909.50 to be allocated from the water service reserves; and
- Boulevard Irrigation Carson Drive to Toop Road at the quoted price of $9,000, plus field reviews, to be allocated from the water service reserves;
subject to the terms outlined in the report
5) Council approved the 2019/20 Annual Operating Agreement with BC Transit, and the Mayor and Corporate Officer be authorized to sign the Agreement on behalf of the City.
6) Council accepted the application for a Development Variance Permit from Purdy Cabinets and Design Ltd. requesting to vary Section 314.3 Minimum Building Setbacks for Accessory Structures of City of Williams Lake Zoning Bylaw No. 1825, 2002 to reduce the minimum front lot line setback from 7.6m to 3.5m for the proposed canopy structure on Lot 1, District Lot 71, Cariboo District, Plan 28479, located at 315 Mackenzie Avenue South. This matter will come back to Council at a future meeting for formal consideration
7) Council accepted the application from SCR Properties Ltd. requesting to amend City of Williams Lake Zoning Bylaw No. 1825, 2002, Section 320.1 Permitted Land Uses of the General Industrial (M-2) zone to allow Service Commercial (i.e. truck dealership) on Lot A, District Lot 6483, Cariboo District, Plan PGP44695, Except Plan BCP32376 and Plan BCP49517, located at 4775 Cattle Drive, first and second readings were given to Zoning Amendment Bylaw No. 2309 and a Public Hearing be scheduled for June 25, 2019 at 7:00 PM
8) Council accepted the application from Paul and Susan Zacharias requesting to amend City of Williams Lake Zoning Bylaw No. 1825, 2002, Section 302.1 Permitted Land Uses of the Single Family Residential (R-1) zone to allow for a second principal dwelling on Block J, District Lot 8817, Cariboo District, Plan 4189, Except Parcel A(N7666) and Plans 27389 and H368, located at 1603 Wood Road, and first and second readings were given to Zoning Amendment Bylaw No. 2310 and a Public Hearing be scheduled for June 25, 2019 at 7:00 PM
9) Council endorsed several Committee of the Whole recommendations as follows:
a) That pursuant to Committee of Whole Council Report #21-2019, the project proposal from the Stampede Street Party 2019 organizing committee be received and Council authorize a contribution of up to $10,000 toward the 2019 Stampede Street Party event, with funds to be allocated from surplus until such time as the funds from the dissolution of the Economic Development Commission are made available; and further, the City offer to manage the funds for the 2019 Stampede Street Party only on behalf of the Committee, and the DWLBIA be requested to make a financial contribution to the event.
b) That pursuant to Committee of Whole Council Report #22-2019, the report of the Director of Development Services dated May 16, 2019, together with the letter from Cathie Froese dated April 25, 2019 concerning sidewalks in the 500 to 700 blocks of Fourth Avenue North, be received and this item be referred to 2020 budget discussions for consideration of inclusion in the 2020 capital works plan
c) That pursuant to Committee of Whole Council Report #23-2019 and the report of the Director of Protective Services dated May 17, 2019, Council authorize early budget approval for the tendering of a Ladder Truck to replace Unit 017 in 2020 at a cost of 1.2 Million dollars.
That the above noted Resolution be referred to the 2020 Budget Discussions
Discussion ensued thereon. Referral defeated by the following vote:
Affirmative - Mayor Cobb and Councillors Bonnell/Brenner (3)
Negative - Councillors Boehm, Nelson, Ryll and Smith (4)
Question being called on the original recommendation - it was agreed to by the following vote:
Affirmative - Councillors Boehm, Nelson, Ryll and Smith (4)
Negative - Mayor Cobb and Councillors Bonnell/Brenner (3)
d) That pursuant to Committee of Whole Council Report #24-2019 and the report of the Manager of Community Safety dated April 29, 2019, Council support in principle the implementation of a 'Well-Being and Community Safety Strategic Plan' for Williams Lake and surrounding communities.
e) That pursuant to Committee of Whole Council Report #25-2019 and the report of the Manager of Community Safety dated April 17, 2019, Council support in principle the implementation of a 'Williams Lake and Area Situation Table'.
10) Council approved the request of the Williams Lake Boys & Girls Club for Use of City Hall Parking Lot for 'Race for Kids' Event on June 1st, 2019
11) Council received/endorsed the Minutes of the Central Cariboo Joint Committee held on April 24th, 2019
12) Council agreed to support the appointment of Councillor Craig Smith to the Trust's Board of Directors for a three year term, commencing July 1, 2019
13) Council proclaimed the month of June 2019 as "Williams Lake Stampede 2019" in the City of Williams Lake
14) Council considered the six Late Items as follows:
a) Council awarded the RC Cotton Lakeside Path contract to MH King Excavating for a total construction tender amount of $56,077.50, excluding GST, for a total project value of $70,577.50 with contingency and engineering.
b) Council accepted the application for a Development Variance Permit from Paul and Susan Zacharias requesting to vary Section 302.2 being “Maximum Height” for Accessory Structures of City of Williams Lake Zoning Bylaw No. 1825, 2002 to increase the maximum height from 4m to 10m for the proposed accessory structure only on Block H, District Lot 8817, Cariboo District, Plan 4189, Except Plans 6249, 27389 and PGP44357, located at 1601 Wood Road. The matter will return to Council on a future date for formal consideration
c) Council approved the purchase of a 2019 Ford Escape from Lake City Ford for the quoted purchase price of $32,835.00, excluding applicable taxes
d) Council authorized a temporary street closure on Saturday, June 29th from 8am - 10pm for the 2019 Stampede Street Party
e) Council authorized entering into a lease renewal agreement with Suncor Energy Inc. (Suncor) for the property and building located at 327 Oliver Street for a 5-year term, the First Renewal Term, effective April 1, 2019 to March 31, 2024, with an option to renew for a further 5-year term at the expiration of the First Renewal Term
f) Council approved travel and council compensation for Councillor Ryll to attend the community open house and ceremony onboard BC Ferries' Northern Sea Wolf in Bella Coola, BC on Sunday, June 2
15) Council received the 'Council Information Package' as of May 28th, 2019
Members of Council and the CAO reported on their recent activities
Media Question Period -- Appointment of Craig Smith to the Barkerville Heritage Trust