Committee of the Whole Session (WL Council) - Oct 26th mtg

Present: Mayor W. Cobb (Chair); Councillors Boehm, Bonnell, Brenner, Nelson, Ryll, Smith

Meeting called to order - 6pm

Meeting Agenda Adopted

Minutes of the Committee of the Whole meeting held on September 28th, 2021 were received/adopted

Presentation:

Ms. Stacey Miranda - new City of Williams Lake Director of Community Services - was introduced to the Committee

Delegations:

1) Court Smith, Williams Lake Stampede Association appeared before the Committee to present the Draft Proposed Stampede Park Lease Redevelopment Plans

A Question/Answer period ensued

The Chair, on behalf of the Committee, thanked Mr. Smith for his time/information

Resolved: That the presentation from Court Smith, Williams Lake Stampede Association regarding proposed Stampede Park lease redevelopment plans be received for information and that a letter of support for the project be provided

2) Gerry Melenka from TRUE Consulting appeared before the Committee to discuss the Waterfront Enhancement Plan Update

A Question/Answer period ensued

The Chair, on behalf of the Committee, thanked Mr. Melenka for his time/information

Resolved: That the presentation from Gerry Melenka, TRUE Consulting, regarding an update on the Waterfront Enhancement Plan be received for information and further, that Staff arrange for public input session and that support from CN Rail and Williams Lake First Nation be sought.

Reports:

1) Removal of Balloon Sign Prohibition

A report from the Building Inspector was presented to the Committee

Discussion ensued thereon

Resolved: That it be recommended to City Council:

"That pursuant to the report of the Building Inspector dated October 21, 2021, staff be directed to develop regulations permitting balloon signs in accordance with other municipalities’ practices, a safety review by the Traffic Advisory Committee, and review from the City’s insurers as part of the upcoming sign bylaw update.

2) Preliminary 2022 Budget and 2022-2026 Financial Plan 

 

A report from the Chief Financial Officer was presented to the Committee

Discussion ensued thereon

Resolved: That it be recommended to City Council:

That pursuant to the report of the Chief Financial Officer dated October 18, 2021, Council receive this report for information and endorse provisional approval of the preliminary financial plan.

3) 2022 Fee-for-Service Agreements

A report from the Chief Financial Officer was presented to the Committee

Discussion ensued thereon

Resolved: That it be recommended to City Council:

That pursuant to the report of the Chief Financial Officer dated October 6, 2021, Council approve continued funding to 16 existing Fee for Service Agreements in 2022 to the extent of $249,100;

 

And further that Council discontinue the $5,000 funding agreement with Youth for Christ, as the organization discontinued services to youth, and do not fund its successor organization Five Stones Community Outreach, as no information requested by Council to support fee-for-service application was provided;

And further that Council approve the $150,000 funding agreement with Williams Lake and District Chamber of Commerce (for TDC Operations)

And finally that the Fee for Service program be reviewed in time for Fall 2022

4) 2022 Grants-in-Aid Awards

A report from the Chief Financial Officer was presented to the Committee

Discussion ensued thereon

Resolved: That it be recommended to City Council:

That pursuant to the report of the Chief Financial Officer dated October 6, 2021, Council award $9,000 in Grant-in-Aid allotments for 2022 at Councils discretion to the applicants that met the policy selection criteria:

1) $4,000 to Cariboo Chilcotin Youth Fiddle Society (S0058386);

2) $5,000 to Williams Lake Stampeders Senior Hockey Club.

5) Memorandum of Agreement - Temporary Shelter Expansion Due to COVID-19 - Second Extension

A report from the Director of Protective Services was presented to the Committee

Discussion ensued thereon

Resolved: That it be recommended to City Council:

"That pursuant to the report of the Director of Protective Services dated October 19, 2021, Council approve an additional extension with the Cariboo Friendship Society for their Lease of the “Longhouse” located in the Stampede Park to temporarily allow the lease to be used for emergency shelter space, should it be required due to the COVID-19 pandemic emergency, for an additional 4 months through March 31, 2022

6) Proposed Cariboo RD Regional Parks and Trails Service - Additional Information

A report from the Corporate Officer was presented to the Committee

Discussion ensued thereon

Resolved: That it be recommended to City Council

"That the report of the Corporate Officer dated September 24, 2021 outing additional information regarding the regional parks and trails service proposed by the Cariboo Regional District be received for information"

Motion to proceed to Special Closed Council Meeting:

Resolved: 

That Council resolve into a Closed Meeting, following adjournment of the Open Committee of the Whole Meeting, pursuant to the Community Charter, Sections 90 ( 1) (e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interest of the municipality, and 90 (2) (b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

The Committee adjourned at 7:46pm and Williams Lake City Council proceeded to its' Special Closed (In-Camera) Council Meeting